The Stores Supervisor controls and administers the Stores, maintaining the stock levels on an “as-needed” basis for the Workshop and the Company. This requires stocks monitoring and reporting to ensure no stock-outs that negatively impact the continuity of Workshop and Fleet operations. 

The Stores Supervisor reports to the Workshop Administration Manager.

Duties & Responsibilities

The duties of the Stores Supervisor are as follows:

Outline of Duties & Responsibilities:

  • Controls the Main Stores, the Second Hand Stores, Oil Stores and Gas Stores, under the management of the Workshop Administration Manager;
  • Supervises and develops the Stores team, ensuring they are motivated, disciplined and productive;
  • Drives the compliance of the Stores team with procedures and policies, with special attention to Invoices which must match PO’s, the issuing GRV’s, and Internal GRV’s; and that documents are supported, authorized and filed;
  • Ensure that the Stores Information System (FMS/Sage) records are properly captured and maintained;
  • Establishes minimum stock levels with the Workshop Administration Manager and ensures these records are correctly maintained in Sage; 
  • Follows procedures to ensure parts are procured when stock levels hit minimum stock levels;
  • Checks stocks and parts received are in the required condition and meet specifications;
  • Captures stock adjustments and stock returns and ensure authorization;
  • Ensures that second hand spares are utilized first and new spares are only issued out if there are no second hand spares available;
  • Establishes future spares requirements and ensure stores have stock;
  • Ensures the capture of second hand spares and substitute parts records in Sage and link to the “Master Spare”;
  • Ensures that the Stores are neat, clean and well packed and all parts are correctly stored in their correct bin locations and laid out in a manner to enhance efficiency;
  • Coordinates Stores stock takes, including daily mini stock takes, monthly stock takes and the annual stock take and reports sent to management by the set deadlines;
  • Reports stock variances to the Workshop Administration Manager;
  • In co-ordination with the Workshop Administration Manager, conduct staff appraisals for stores employees and maintain discipline amongst Stores staff by taking disciplinary action as necessary.
  • Presents PO’s, GRV’s with the relevant suppliers invoice, and internal GRV’s to the Workshop Administration Manager for approval;
  • Seeks systems and stores administration improvements to raise productivity and cut costs for the Company;
  • Receives employees with requisitions and requesting service as “customers”, treating them efficiently, politely and professionally.
  • Perform other tasks as may be required by the Workshop Administration Manager or his Deputy
Ref no: 
Job Requirements: 

Soft Skills – Behaviours / Personal Competencies:     

  • Good communication skills;
  • Display high levels of responsibility and accountability;
  • Good judgment and strong profit orientation;
  • Hard worker, with high levels of energy and self-motivation;
  • Results orientated with delivery capabilities and good time management skills;
  • Planning and Organization Skills;
  • Able to establish and maintain effective working relationships with subordinates, co-workers, Managers and external 3rd parties (suppliers);
  • Conflicts management abilities;
  • Pro-active management style with initiative and dynamism;
  • Ensuring compliance with the Health, Safety, Environmental & Security and Anti-Bribery and Anti-Corruption policies for yourself and any of your direct reports;
  • Available to pursue personal development of skills and knowledge necessary for the effective performance of the role;
  • PRO: AD/CB


Hard Skills – Background / Technical Competencies:

  • Degree/Diploma with high school completed; Experience in Stores Management (min 2 years);
  • IT knowledge: excellent knowledge of Microsoft Office (Word; Excel), the ability to learn the use of databases;
  • English and Portuguese – written and verbal fluency;
  • LI: Minimum of 20.



Working Hours:

Regular Office working hours at JJ:

From Monday to Friday

  • 07h00 – 12h30
  • 13h30 – 16h30


Weekend (rotated weekly – one weekend ON/followed OFF):

­ Saturday:

  • 07h00 – 12h30 and 13h30 – 16h30


­ Sunday:

  • 07h00 – 12h30