General
The Stores Supervisor controls and administers the Stores, maintaining the stock levels on an “as-needed” basis for the Workshop and the Company. This requires stocks monitoring and reporting to ensure no stock-outs that negatively impact the continuity of Workshop and Fleet operations.
The Stores Supervisor reports to the Workshop Administration Manager.
Duties & Responsibilities
The duties of the Stores Supervisor are as follows:
Outline of Duties & Responsibilities:
- Controls the Main Stores, the Second Hand Stores, Oil Stores and Gas Stores, under the management of the Workshop Administration Manager;
- Supervises and develops the Stores team, ensuring they are motivated, disciplined and productive;
- Drives the compliance of the Stores team with procedures and policies, with special attention to Invoices which must match PO’s, the issuing GRV’s, and Internal GRV’s; and that documents are supported, authorized and filed;
- Ensure that the Stores Information System (FMS/Sage) records are properly captured and maintained;
- Establishes minimum stock levels with the Workshop Administration Manager and ensures these records are correctly maintained in Sage;
- Follows procedures to ensure parts are procured when stock levels hit minimum stock levels;
- Checks stocks and parts received are in the required condition and meet specifications;
- Captures stock adjustments and stock returns and ensure authorization;
- Ensures that second hand spares are utilized first and new spares are only issued out if there are no second hand spares available;
- Establishes future spares requirements and ensure stores have stock;
- Ensures the capture of second hand spares and substitute parts records in Sage and link to the “Master Spare”;
- Ensures that the Stores are neat, clean and well packed and all parts are correctly stored in their correct bin locations and laid out in a manner to enhance efficiency;
- Coordinates Stores stock takes, including daily mini stock takes, monthly stock takes and the annual stock take and reports sent to management by the set deadlines;
- Reports stock variances to the Workshop Administration Manager;
- In co-ordination with the Workshop Administration Manager, conduct staff appraisals for stores employees and maintain discipline amongst Stores staff by taking disciplinary action as necessary.
- Presents PO’s, GRV’s with the relevant suppliers invoice, and internal GRV’s to the Workshop Administration Manager for approval;
- Seeks systems and stores administration improvements to raise productivity and cut costs for the Company;
- Receives employees with requisitions and requesting service as “customers”, treating them efficiently, politely and professionally.
- Perform other tasks as may be required by the Workshop Administration Manager or his Deputy
Ref no:
78.00
Job Requirements:
Soft Skills – Behaviours / Personal Competencies:
- Good communication skills;
- Display high levels of responsibility and accountability;
- Good judgment and strong profit orientation;
- Hard worker, with high levels of energy and self-motivation;
- Results orientated with delivery capabilities and good time management skills;
- Planning and Organization Skills;
- Able to establish and maintain effective working relationships with subordinates, co-workers, Managers and external 3rd parties (suppliers);
- Conflicts management abilities;
- Pro-active management style with initiative and dynamism;
- Ensuring compliance with the Health, Safety, Environmental & Security and Anti-Bribery and Anti-Corruption policies for yourself and any of your direct reports;
- Available to pursue personal development of skills and knowledge necessary for the effective performance of the role;
- PRO: AD/CB
Hard Skills – Background / Technical Competencies:
- Degree/Diploma with high school completed; Experience in Stores Management (min 2 years);
- IT knowledge: excellent knowledge of Microsoft Office (Word; Excel), the ability to learn the use of databases;
- English and Portuguese – written and verbal fluency;
- LI: Minimum of 20.
Working Hours:
Regular Office working hours at JJ:
From Monday to Friday
- 07h00 – 12h30
- 13h30 – 16h30
Weekend (rotated weekly – one weekend ON/followed OFF):
Saturday:
- 07h00 – 12h30 and 13h30 – 16h30
Sunday:
- 07h00 – 12h30