LOGISTICS ACCOUNT ASSISTANT - (JJB) BEIRA, MOZAMBIQUE

The Logistics Account Assistant (LAS) is responsible for guaranteeing all 3rd party invoices are correct, paid on time, receiving and checking receipts against Import Payments Summary – Cheque Requisition.

The LAS reports to the Logistics Account Senior Assistant.

Outline of Duties & Responsibilities:

• Assist actively the Logistics Account Supervisor in following up on relevant reports;
• Ensure all day-to-day activities are completed on time and accurately;
• Verify, insert and/or upload all incoming invoices, pro forma and Credit Notes on the respective System(s);
• Ensure all invoices are inserted on the System in a timely manner, making sure tariffs and prices are correct;
• Compile, create and/or verify cheque requisitions and submit payment requests for Logistics Services to the Accounts Department;
• Follow up with payments, Proof of Payments and/or relevant documentation with Accounts Department for 3rd Parties invoices relevant to the Logistics Department;
• Verify Receipts against Import Payments Summary and report any discrepancy or mistake;
• Weekly reconciliation of supplier statements and/or SOA/AGE analysis, ensuring the respective accuracy and report any discrepancy or problem immediately;
• Perform monthly internal reconciliation with Account Department and/or when required;
• Verify System Data and information for accuracy and report any discrepancy to the Logistics Account Senior Assistant;
• Actively and proactively pursue suppliers and/or third parties regarding any missing and/or incorrect documentation and/or invoice/credit note/proforma/receipt;
• Build and maintain effective work relationships with 3rd parties;
• Ensure compliance with Health, Safety, Environment and Security policy.