HUMAN RESOURCES AND ADMINISTRATIVE MANAGER - (IBLTS) BEIRA, MOZAMBIQUE

Outline of Duties & Responsibilities:

  • Supervise the functions of direct reports focussing on productivity and quality of output and promoting improvement through continuing education and performance feedback. The areas of responsibility include office cleaners, and other staff as per organisational chart;
  • Maintain the Company’s staff handbook and guidelines, such as HR guidelines and the overall performance appraisal process in close coordination with the General Manager and Group HR Manager;
  • Assist managers in the recruiting process;
  • Orient, educate and train new employees in liaison with the Training Department, acquaint them with their specific responsibilities, communicate in clear terms what is expected from them, and introduce them to the institution’s vision and mission statement.
  • Manage payroll especially with regards to bonus systems and changes to salaries, and ensure accurate, timely and efficient distribution of salaries.
  • Maintain the Job Evaluation system in the BU’s by ensuring standardisation with J&J job grades, assisting managers in reviewing job descriptions, promoting alignment of salaries within salary ranges, and participating in job grading sessions.
  • Manage the HRIS and employee database, maintaining equivalence between related systems, with information that is accurate and up to date.
  • Promote compliance with online and manual HR and Administration procedures, policies and terms and conditions of employment by managers and staff by supporting users directly. Contribute to the development of Policies and Procedures;
  • Prepare all labour contracts for management approval, create and maintain all HR files;
  • Ensure IBLTS and BLT comply with labour and employment legislation. Flag areas of concern to the GM’s and Group HR Manager and propose solutions;
  • Administer the access control system and provide reports to management for the HR Scorecard, headcounts, leave returns, and other information;
  • Promote a productive work environment and optimum performance by driving the performance appraisal system, assisting managers in the appraisal procedures, and monitoring progress and completion rates;
  • Serve as the reporter of estimated yearly expenditures and produce written output regarding the company’s administration budget;
  • Handle matters that are directly related to the leave privileges of the workers of the institution;
  • Maintain communication and close collaboration among the workers in the organisation, including the implementation of satisfaction surveys to assess the work environment and worker opinions;
  • Creating spreadsheets, composing correspondence, managing databases (absenteeism, annual leave calendar, CV database, stock control, etc.);
  • Executing and maintaining office systems, maintaining calendars for statutory returns and schedules.
  • Serve as a liaison point between government officials and the company.
Ref no: 
82.00
Job Requirements: 

Behaviour & Personal Competences:

  •  Display the highest levels of responsibility and accountability.
  • Attention to detail.
  • Pro-active management style
  • Show high levels of skills and interest in developing direct reports.
  • Motivational leadership.
  • Establish and maintain effective working relationships with subordinates, co-workers, managers and the general public.
  • Maintain regular consistent and professional attendance, punctuality, personal appearance, and adherence to relevant health, safety, environment & security (HSES) procedures.
  • Display the highest levels of responsibility and accountability.
  • Attention to detail.
  • Pro-active management style.
  • Show high levels of skills and interest in developing direct reports.
  • Motivational leadership.
  • Establish and maintain effective working relationships with subordinates, co-workers, managers and the general public.
  • Maintain regular consistent and professional attendance, punctuality, personal appearance, and adherence to relevant health, safety, environment & security (HSES) procedures.

 

Background & Tecnhical Competences

  • Excellent knowledge of Microsoft Office Products
  • Driver’s License
  • Fluent in English and Portuguese
  • 5 years practical and relevant work experience.
  • Relevant degree in human resources and/or psychology.

 

 

Working Hours

  • The HRADMMNG is generally responsible for the department during the 7-day week